Post Completion Assistant

Job Description

Job Purpose

To support the Post Completion Team with a variety of admin tasks as part of the post completion conveyancing process. Completing registrations and dealing with all Land Registry processes and requisitions. Reviewing and scanning all files and documentation received into the department and supporting the team in its paper free post completion functions.  Experience of the conveyancing – post completion process preferable.

Key Responsibilities

• To effectively review and scan all documents received on a file received into the Post Completion Team
• Manage the storage of files received into the department in preparation for registration to HM Land Registry.
• Review documents and ensure all documentation is available and completed correct in accordance with company policy and industry regulation.
• Maintain a variety of worklists, trackers, reports and spreadsheets within the department.
• Review, respond and resolve requisitions and/or cancellations received from HM Land Registry on registrations within set timeframes.
• To review, compile, download and send documentation from a variety of sources to clients or lenders.
• To effectively manage all incoming correspondence into the department either by post or email.
• To liaise with clients, lenders, solicitors and colleagues in regards to Post Completion matters.
• To be able to consistently achieve personal and department performance related targets.

Personal Qualities 

Managing Yourself 

• Self motivated and able to organise own work with minimum supervision.
• Copes effectively in demanding circumstances.
• Good time management, adopting a flexible approach to work.
• Demonstrates persistence and commitment to completing tasks and objectives.
• Delivers work output to the required standard.
• Pays attention to detail and quality of work.
• Demonstrates a commitment to improving working practices and supports company plans and policies.

Working with People 

• Ability to build and maintain working relationships with others and is seen as ‘approachable’.
• Operates effectively as part of a team.
• Willing to offer help to all colleagues to ensure company success.

Problem Solving 

• Demonstrates sound judgement and good decision making when dealing with problems. 
• Able to identify a problem arising and can develop a solution or take the correct course of action. 
• Knows when to seek guidance or further input from others before taking action. 
• Checks that information is accurate and complete. 
• Looks for new solutions to problems as well as tried and tested methods. 

Communication Skills 

• Able to express oneself both orally and in writing in a clear and constructive way.
• Willing to ask questions, listen to others views and accept advice.
• Willing to contribute ideas and seek improvements.
• Good client / Introducer / supplier handling skills both by telephone and email.

* Please Note: Convey Law do not accept applications from recruitment agencies. The only way to apply for a vacancy is with us directly.